By: Johan Lieu Back to Guides
Ding dong! Ding dong! Before the wedding bells can ring, you need to somehow coordinate all of the logistics that will get your guests to the venue for the big day. Wedding planning is no small feat, and whether you’re the one planning the wedding or you work in the wedding industry helping brides and grooms, you know that the stress of it all can be overwhelming at times. Surely with all of our great technology, there must be a better way to plan a wedding, mustn’t there?
Yep, it turns out there is.
Wufoo has harnessed the power of technology to make wedding planning easier with forms, surveys and coordinating tools – and you won’t have to write a single line of code! Let Wufoo handle the hosting, database, backend and scripts so that you can send out RSVP forms, wedding venue enquiry forms and even wedding surveys to help you plan that destination wedding with your guests.
Tools For The Bride, Groom Or Wedding Planner
When you’re the one getting married (or if you’re a wedding planner), the responsibility to get all the details together will probably fall on your shoulders. Check out some of our tools that will simplify the wedding planning process for you:
Organize your planning with to-do lists: Want to know the best way to tackle a process as intimidating as wedding planning? Then write out a giant to-do list. Wufoo has created an Online To-Do List, which is completely customisable, so you can write out your steps and keep track of what you’ve done and what still needs to happen. Create categories that allow you to rate the priority level of the task, add in a description and fill in the date when you want it completed by. You can even include a checkbox to click once the task is complete! Wufoo’s online format means that you won’t have to worry about losing your to-do list. Just log in to Wufoo from any computer and check your list’s status.
What’s next? The contact list of your guests: Long before you send out invitations – or even book a venue – you need to decide how many people you’ll invite. Use Wufoo’s Contact Form to create your list of invitee contacts. Customise the form to take notes and add in all of the contact information you’ll need to send out those invites – including addresses and email information.
Find out your guests’ opinions with a wedding planning survey: Have you ever been invited to a wedding, only to realise later that getting there would cost a fortune and that, once at the wedding location, the only place to stay was 50 miles away? If you’re not sure whether your ideas are realistic for your guests, why not send out a Wedding Planning Survey?
Find out whether guests are willing to travel to your wedding, how much they can budget for accommodation, whether they would like to participate in any of the wedding activities – such as giving a toast to the couple or helping with decorations – and even see whether they have any words of wisdom for the bride and groom! A wedding survey is a fantastic way to make sure your guests will be able to attend the type of party you want to throw, and Wufoo makes it easy to customise the survey.
Use Wufoo for invitations and RSVPs: If you’re hoping to cut down on postage costs – and save some trees while you’re at it – incorporate Wufoo’s RSVP form into your wedding website or send it to your guests via email. Guests can let you know whether they’re coming and whether they’re bringing a +1, and they can even fill in such things as their meal preference for the reception. Want to include a map to the wedding or reception venue? Wufoo has already thought of that too. Our RSVP form makes planning your guest list super simple!
Tools For The Wedding Industry Specialists
Do you make your living as a DJ for weddings? Or perhaps you’re a wedding photographer, or you manage a wedding venue such as a hotel or winery? If weddings are your bread and butter, take advantage of Wufoo’s wedding planning tools, designed just for your industry. Embed the forms and surveys into your company’s website – or email them directly to your clients. No programming skills required!
You’re the voice and music of the party – obtain the input you need to get the party going!: If you’re a wedding DJ, you do more than just play music – you’re also the MC, you set the tone for the party with the type of music you choose, and you help orchestrate the order of events. Obtain all of the information you need in order to throw a great party by asking the bride and groom to fill in our DJ Planning and Inquiry Form. In addition to organising the order of events and type of music to play, the bride and groom can let you know whether they want you to dress in certain attire. Customise the form if there are specific questions you want included.
Make capturing the moments easier – use our online photography form: Wedding photographers rejoice: Wufoo has thought of you too. We’ve created tools that make it easy to communicate with your clients and gather information. Embed our Wedding Photography Planning Form into your website or email it to new clients to learn more about their event so that you can put together a bid, schedule the shoot and organise your staff. Capture the bride and groom’s contact information, the location of their event and any special details you’ll need to know in order to photograph the wedding.
Venue bookings just got easier with our easy-to-use form: For those of you who manage a venue that’s popular for weddings, such as a stately home, hotel or castle, take advantage of our Wedding Venue Planning Form to gather wedding details from your guests. With the form, the bride and groom can book their date, let you know the types of accommodation they’ll need and even add in catering information if your venue offers it. Customise the form to match your type of setup and gather all of the pertinent information you’ll need to make a booking – in just one step!
Still Curious About How Wufoo Works?
Wufoo is an easy-to-use online tool that allows anyone to create and build online forms – no coding or programming required. And Wufoo hosts and stores everything, so you don't have to worry about where your forms or data will live.
You can completely customise the look and feel of your forms using our Theme Designer by choosing colours to suit your brand or theme, as well as adding your company's logo or your wedding colours to your forms. You can even use one of almost 300 form templates in our Form Gallery to jump-start creating your forms, or look at our Examples to see how you can use Wufoo in your company.
Wufoo partners and works with loads of other applications, allowing you to accept data and information via your forms and send it to other applications that your company uses. We have integrations with applications such as MailChimp, Dropbox, Zapier, Salesforce, WordPress and more.