By: Johan Lieu Back to Guides
Ahhhh, the profession of “Property Management.” Whether you’re a landlord, estate agent or professional property manager, it can either be a great job or a hassle. The devil’s in the details, as the saying goes.
Wouldn’t it be great if you had a method of managing those details better? A system of sorts to keep track of loose ends?
At Wufoo, we think so. Whether it’s organising your tenant files, giving renters an easy way to send you issues/complaints, accepting rent money online or having a system to send files via your website, we’ve developed a whole load of tools to make your life as a property manager easier.
If you happen to be in the business of developing websites for property management companies or estate agencies, then you’ll love all of these tools too.
The best part? If you’re not a programmer or computer-whiz, no worries! We’ve made it easy to just grab our forms and add them to your website or to embed them into an email. Sound intriguing? Here are some ways in which you can use Wufoo to help you manage properties and work with tenants.
Keep track of your tenants
Are you managing a block of flats or a housing development or similar? If so, we bet you have a lot of tenants to keep track of. Do you ever find yourself forgetting how long someone has been renting for, whether people pay their rent on time or whether there has been any damage to the unit? Don’t worry – with all of those tenants it’s probably hard to remember each one. Use our Tenant Review Form to set up an internal system that helps you organise information about each tenant. It’s a nifty way to catalogue everyone who rents/has rented from you and, since it lives online, you’ll never have to worry about losing it!
Give tenants an easy way to submit fix-it tickets and file complaints
Perhaps the “less-pleasant” part of managing properties is the complaint process. Have you ever had tenants calling you at 3am to complain that the neighbours are being too loud? Have you been disturbed at the weekend by someone letting you know that their tap is leaking? To make your life more peaceful – and to give tenants an easy way to contact you – embed our Issue Tracking Form or our Complaint Form into your website. That way, when neighbours throw a party, a pipe breaks or someone gets locked out, they can simply log in and let you know. Make sure you take advantage of Wufoo’s notification system so that you’ll be notified as soon as someone fills in the form and hits “submit”.
Collect rent – online!
Oh, that dreaded time of the month when you have to hunt down tenants for their rent cheques. Instead of wading your way through all of the “I can’t find my cheque book” excuses, give tenants a way to pay online. Just embed Wufoo’s Online Payment Form and tenants will be able to transfer money via some of the web’s most popular payment processing sites that we partner with, such as Stripe, PayPal, Braintree, Authorize.Net and more.
Make it easy to book appointments
If you’re an estate agent or a landlord who conducts viewings, simplify the appointment-booking process by allowing people to book their appointments online with our Appointment Booking and Scheduling Form. Integrate your calendar so that the appropriate slots show up. Just direct people to your website, and bam! They can schedule a time to view properties without having to call you to make an appointment.
Share and send all of those important files and applications
As someone who works in the property sector, you know all too well how many forms are involved. Applications. Agreements. Leases. Rules and Regulations. Etc., etc. Instead of trying to attach all of those forms via email, simply use Wufoo’s file upload field, which you can embed into any form. Direct people to your website, ask them to fill in their information, and then they can include documents by attaching them in the upload field. If you have really large documents, you can use our Dropbox Form, which ties into your existing Dropbox account.
Still Curious About How Wufoo Works?
Wufoo is an easy-to-use online tool that allows anyone to create and build online forms – no coding or programming required. And Wufoo hosts and stores everything, so you don't have to worry about where your forms or data will live.
You can completely customise the look and feel of your forms using our Theme Designer by choosing colours to suit your brand or theme, as well as adding your company's logo or your wedding colours to your forms. You can even use one of almost 300 form templates in our Form Gallery to jump-start creating your forms, or look at our Examples to see how you can use Wufoo in your company.
Wufoo partners and works with loads of other applications, allowing you to accept data and information via your forms and send it to other applications that your company uses. We have integrations with applications such as MailChimp, Dropbox, Zapier, Salesforce, WordPress and more.