How to Plan Your Wedding with Wufoo

Wufoo makes wedding planning easy by taking care of invitations, RSVPs and even music selection.

Not already signed up for Wufoo? Let's get started!

By: Rachel Torres

Rachel Torres is no stranger to tech start-ups. She leads web and content marketing over at Lookout, Inc., the maker of the popular Lookout Mobile Security Android antivirus app. When she and her fiancé, Samo, got engaged, they turned to Wufoo and other great web services to save time and money in their wedding planning.

Welcome, Rachel!

Here comes the bride

Wedding with WufooYou know what I love about wedding planning? Nothing!

No, I’m joking. When Samo and I got engaged, we agreed that we wanted to spend money on the things that would make our day awesome for our guests: food, booze, an awesome DJ and a wedding planner to make it all run smoothly. (A big shout-out to DJ Morgan and Caitlin Arnold Events.)

Neither of us cared much about invitations beyond making it really easy to manage our guests’ RSVPs.

Wufoo, Squarespace and MailChimp to the rescue

We decided to do online-only invitations, with no paper involved. There are loads of rubbish, poorly-designed wedding-specific website and online invitation services, but I knew I could do better by putting together best-in-class website, email and form services on my own. I knew about Wufoo because my company – Lookout – had used Wufoo for customer surveys. We were using SquareSpace for our wedding website because they had the cleanest designs and the best mobile responsive templates of other website builder options. (It would have hurt my heart as a Silicon Valley, web-ified, start-up snob to use something ugly or desktop-only.) Also, MailChimp is just an all-out fun brand with great free email campaign options.

First, I created our wedding website with SquareSpace. It was super easy to then create and embed a Wufoo form in SquareSpace to gather our guest RSVPs. There were easy directions from both companies. Then I created a decent-enough, simple (and mobile ready!) email message using MailChimp to send to all of our wedding guests.

The call to action in the email clicked through to the Wufoo-powered RSVP page on our site.

Wedding with Wufoo

I created a rule to receive email notifications when people responded to our wedding Wufoo form. It was awesome to see them roll in. Wufoo also made it really easy to download a CSV to track all the guest responses. We also asked people to leave their postal address in the RSVP form, so we now also have a clean, easy file of all our friends’ and family’s contact information for sending thank you notes and ugly Christmas jumper cards in the future.

I shudder when I think about all the work we would have had to do with paper invitations. Tracking down everyone’s mailing address, addressing all those envelopes, gathering the reply cards and then tracking the responses – ouch. Plus, that letterpress palaver is expensive and I wanted to spend the money on mini crab-cakes at the wedding!

Online invitations aren’t for everyone. We were lucky that we only had two guests who were not internet-savvy enough to deal with email and online invitations. So for all you brides and grooms out there looking to save money (not to mention trees) – I recommend going with Wufoo for beautifully-designed, easy-to-use forms for your invites and RSVP needs.

Gearing up for a wedding of your own? Congratulations in advance, and if you want to be wedding invitation rock stars like Rachel and Samo make sure you check out our Wedding Invitation templates!